GEO BigData OpenPlatform

Chapter 2 Research Data Management Committee

Article 7 (Composition of the Research Data Management Committee)

• ① “Research Data Management Committee (hereinafter referred to as the ‘Committee’)” refers to a consultative group that deliberates matters related to the data management plan and the performance of research data-related tasks.
• ② The committee shall consist of up to 25 members, including the heads of each department, and the chairperson shall be the vice president of KIGAM.
• ③ Unless there are special reasons, the committee members are composed of the same members as the Research Affairs Council for the efficiency of deliberation of the data management plan and efficiency of data management.

Article 8 (Matters for deliberation)

The committee deliberates on the following matters.

• 1. Matters related to basic policies and systems for research data management
• 2. Matters related to changes in data management plan
• 3. Matters related to preservation and disposal of research data
• 4. Matters regarding external sharing of research data
• 5. Other matters submitted for deliberation by the chairperson related to research data management

Article 9 (Committee Operation)

• ① A meeting shall be convened when there is a request from a majority of the members or when the chairperson deems it necessary.
• ② The committee decides with the attendance of a majority of registered members and the approval of a majority of members present. In case of a tie, the decision is made by the chairperson.
• ③ In order to handle the affairs of the committee, the head of the research data management department shall be appointed as secretary, and the secretary shall prepare and manage deliberation resolutions and meeting minutes summarizing the matters resolved by the committee.
• ④ The chairperson may make a resolution in writing on matters deemed minor or urgent to resolve.
• ⑤ For matters resolved at the Research Affairs Council, the committee deliberation may be replaced by the results of the deliberation.

Chapter 3 Research Data Management Department

Article 10 (Designation and operation of research data management department)

The president shall operate a research data management department to oversee and coordinate research data management and perform all tasks related to the collection, management, preservation, sharing, and utilization of research data. The department in charge of managing research data is the supervising department.

Article 11 (Main tasks of the research data management department)

The research data management department performs the following tasks.

• 1. Establishment of basic policies and improvement of systems regarding research data management
• 2. Establishment and operation of a research data management system
• 3. Standardization, quality control, preservation, openness, research & development of utilization technology, and dissemination of research data
• 4. Operation of the Research Data Management Committee
• 5. Education and training, consultation, and technical support regarding research data management
• 6. Matters related to linkage, exchange, and cooperation with other organizations for research data management
• 7. Other matters necessary for research data management

Chapter 4 DMP

Article 12 (Purpose of creating a data management plan)

The purpose of the data management plan is to plan in advance the types and acquisition methods of data to be produced during the research process and to efficiently manage the produced data.

Article 13 (Preparation and implementation of data management plan)

• ① Whether or not a research project is subject to data management plan preparation shall be reviewed by the Research Affairs Council in the case of basic projects, and research projects other than basic projects shall follow the regulations of the relevant project.
  <Amended on January 29, 2021>
• ② The research project manager subject to the data management plan must prepare the data management plan (Form No. 1 attached) and submit it to the project management department along with the research plan.
• ③ The Research Affairs Council must review whether the data management plan of the basic project has been appropriately prepared with the research data produced by the research project.
  <Amended on January 29, 2021>
• ④ The project management department must notify the research data management department of the data management plan of the approved research plan.
• ⑤ The project management department may reflect the data management plan implementation performance when evaluating the basic project, and the research data management department must provide the data management plan implementation performance to the project management department at the request of the project management department. <Amended on January 29, 2021>

Article 14 (Change in data management plan)

• ① The research data management department investigates matters related to changes in the data management plan between July and August of the relevant year and confirms the change in the plan through committee deliberation.
• ② The research data management department notifies the project management department and the research project manager of the results of changes to the data management plan.

Chapter 5 Registration and Management of Research Data

Article 15 (Registration of research data)

• ① In principle, researchers must check the quality and abnormality of research data within 30 days after obtaining the research data and register it in the GDR system with the approval of the research project manager. The final registration deadline is 15 days prior to the annual (final) evaluation.
• ② Research data must be registered in the GDR system in a machine-readable form, that is, in a state in which the individual contents or internal structure of the data can be confirmed, modified, converted, extracted, etc. using software.
• ③ The format of data files must follow published standards to the extent possible.
• ④ When registering research data, researchers must register, to the extent possible, documents necessary to understand the research data (readme files, technical and auxiliary documents, etc.) in addition to the data files.
• ⑤ Researchers must check matters restricting the opening of research data (personal information, need for confidentiality, protection of intellectual property rights and potential commercial value, etc.) before registering.
• ⑥ At the end of the research project, a list of research data acquired during the research project must be included in the appendix of the final report.
• ⑦ The thesis data used in writing the thesis must be registered in the GDR system when registering the thesis performance. However, the thesis data subject to registration is limited to cases where the authors of the thesis are only employees of the research institute.
• ⑧ Research data that is not included in the data management plan but acquired during the course of conducting a research project or research data acquired from a project whose research project period has ended can also be registered in the GDR system.
• ⑨ Those scheduled to retire can participate in the basic projects of the research data management department from two years before the year of retirement, organize and standardize the research data produced while working at the research institute, register it in the GDR system and perform research data quality management tasks. <Newly established 2022.11.15>

Article 16 (Management of research data)

• ① All research data shall be permanently preserved in principle, but if a reason for disposal or change in the retention period occurs, it shall be determined through committee deliberation.
• ② The research data management department must classify and manage access rights for each user and research data in order to safely manage, preserve, develop, and utilize research data, and establish and implement necessary measures.
• ③ In order to manage the quality of registered research data, the research data management department may request the principal investigator or registrant to modify or supplement research data, and the person receiving the request must comply with the request unless there are special reasons.

Chapter 6 Conditions for opening and using research data

Article 17 (Principle of Openness)

• ① According to Article 6, all research data owned by the KIGAM shall be opened as public goods through an open platform so that anyone can use it. <Amended on November 15, 2022>
• ② Notwithstanding paragraph 1, research projects and research data for which it is sufficiently recognized that there is a need for restrictions on opening may not be opened after deliberation by the committee.
• ③ When preparing a data management plan, the research project manager shall indicate whether or not the data will be open and submit it. If a reason for restriction occurs after registering the research data, specify the reason, obtain approval from the head of the department, and then submit an official request to the research data management department.

Article 18 (Embargo Period)

• ① All research data must be opened immediately upon registration. However, considering the reasonable time it takes for researchers to organize research data and publish findings, an embargo period can be set as follows.
• 1. Metadata

  a. Internally, it must be opened immediately on the date of registration.

  b. It must be opened to the public one full year from the date of registration.

• 2. Data file

  a. Internally, it must be opened two full years after the phase or final project completion date.

  b. It must be opened to the public fully two years after the phase or final project completion date. However, it can be extended once within a period of two years.

• ② In the case of data files subject to public opening, the research data management department must notify the acquirer or registrant two months in advance of the opening date so that they can apply for an extension of the opening period when necessary.

Article 19 (Conditions of Use)

• ① Anyone who uses research data must inform of the contribution of the person who produced the research data, and unless otherwise specified in the research data license, the use of research data must be officially indicated using a citation.
• ② Anyone using research data must check the terms of use of the license if a license has been applied to the research data and comply with the terms of use, including specifying the author, source, etc.